Editorial Board Regulations of the Korea ESP Society

Enactment: January 1, 2019

1st Amendment: September 16, 2023

2nd Amendment: January 19, 2025

3rd Amendment: June 3, 2025

Chapter 1. General Provisions

 Article 1. This committee shall be called the Editorial Board of the Korea ESP Society.

 Article 2. This committee shall be established within the Society in accordance with the Constitution of the Korea ESP Society.

Chapter 2. Organization

 Article 1. The Editorial Board shall be composed of approximately 20 domestic editors and several overseas editors, considering academic specialization, national representation, and internationality. The Board shall consist of a Chairperson, Directors, and Editorial Board Members.

 Article 2. The Chairperson of the Editorial Board shall concurrently serve as the Vice President in charge of editing, and the term of office shall be the same as that of the Vice President.

 Article 3. The Managing Editor and Board Members shall be appointed from among Executive Directors or members with outstanding academic research achievements, upon recommendation by the President of the Society and approval by the Board of Executive Directors. Their term of office shall be the same as that of the Society’s officers.

 Article 4. Editorial Board Members shall be selected based on the following criteria:

1. Academic Specialization: Experts from each sub-field of ESP shall be evenly selected to review submitted manuscripts according to their respective areas of expertise (e.g., tourism, business, nursing, maritime, military, etc.).

2. National Representation and Internationality: Experts from various regions shall be evenly selected to promote English education domestically and internationally and to facilitate smooth information exchange. Foreign experts may also be included as necessary.

3. Educational Level Representation: Experts in elementary, secondary, and tertiary (university) English education shall be evenly selected.

Chapter 3. Functions

 Article 1. The Editorial Board shall determine the format, publication frequency, length, review criteria and procedures, and submission guidelines of the Society’s journal ESP Review.

​ Article 2. The Chairperson shall request the selection of reviewers for manuscripts submitted to the Society. The Editorial Board shall make the final decision on acceptance for publication, taking into account the reviewers’ reports.

 Article 3. All matters resolved by the Editorial Board other than manuscript review decisions shall be subject to approval by the Board of Directors before becoming effective.

Chapter 4. Meetings

 Article 1. Editorial meetings shall be convened regularly in accordance with the journal’s publication schedule.

 Article 2. Decisions at editorial meetings shall be made by a majority vote of the members present.

Chapter 5. Manuscript Review Criteria

 Article 1. Appropriateness of Content: The manuscript shall address critiques, experimental analyses, or new proposals concerning the theory and practice of English education. It shall encompass topics in general ESP, English linguistics, linguistics, English literature, and related disciplines, incorporating connections between English education and creativity, convergence, or specific professional fields.

 Article 2. Originality of Content: The manuscript shall present new and original content not previously published in other domestic or international academic journals.

 Article 3. Appropriateness of Format: The manuscript shall conform to the submission guidelines of this journal.

 Article 4. Appropriateness of Structure and Development: The manuscript shall follow a logical structure and progression of content consistent with academic writing conventions in English education and related disciplines.

 Article 5. Appropriateness of Research Methodology: The problem statement, research design, and results analysis shall be appropriate for the chosen research method.

 Article 6. Academic Contribution: The content of the manuscript shall contribute to the advancement and leadership of theory and practice in ESP, convergence education, and English education.

Chapter 6. Manuscript Review Procedures

 Article 1. Submission: Manuscripts shall be submitted at least 10 weeks prior to the scheduled publication date. Upon receipt of a manuscript, the Chairperson shall immediately send a “Receipt Confirmation” to the author. Manuscripts that do not comply with the submission guidelines or formatting requirements shall not be accepted and will be returned. The scheduled publication dates (subject to change) are April 30, August 31, and December 31 (three issues per year).

 Article 2. Selection of Reviewers: After categorizing submitted manuscripts by field, the Chairperson shall identify suitable reviewers and select two reviewers per manuscript from among Editorial Board Members and, if necessary, external experts with distinguished scholarly activities in the relevant field.

 Article 3. Request for Review: The Chairperson shall prepare a formal “Review Request Form” and send it to the reviewers along with the manuscript. The author’s name and affiliation shall be removed to ensure anonymity.

 Article 4. Review Process: Each reviewer shall evaluate the manuscript and classify it into one of four categories: Accept, Accept with Revisions, Revise and Resubmit, or Reject. Reviewers shall provide specific grounds for their decision and indicate clearly any required revisions.

 Article 5. Submission of Review Reports: Reviewers shall submit their comments, decision, and revision requests using the prescribed “Review Report Form” to the Chairperson. To ensure anonymity, reviewers shall be identified only by unique codes instead of names, affiliations, or positions.

 Article 6. Editorial Board Deliberation: The Chairperson shall convene an editorial meeting to review the evaluation results. In cases of conflicting reviewer decisions, the Editorial Board shall decide the outcome by resolution. Manuscripts receiving a final decision of “Accept” shall indicate both the submission date and acceptance date at the end of the paper.

 Article 7. Notification of Results: The Chairperson shall send the review reports to the author. Manuscripts receiving a “Revise and Resubmit” decision shall be considered as new submissions in the next issue and undergo the same review process.

 Article 8. Other Matters: If a manuscript is found, before or after publication, to have been published in another journal or to contain plagiarism, the Editorial Board may cancel publication and restrict the author from submitting for a certain period.

 Article 9. Scheduled Publication Dates: The Society’s journal shall be published on the following dates, subject to change by the Editorial Board:

Issue 1: April 30

Issue 2: August 31

Issue 3: December 31

Chapter 7. Manuscript Submission Guidelines

 Article 1. Eligibility: Authors must be members of the Society who have paid their membership fee in full for the relevant fiscal year.

 Article 2. Content Requirements: Manuscripts shall address topics in general ESP, convergence education, English education, or English linguistics, including creative critiques, experimental research, or new proposals.

 Article 3. Submission of Manuscripts:

1. Manuscripts shall be prepared using the MS Word file provided on the Society’s website and submitted through the online submission system JAMS (https://espkorea.jams.or.kr/) in accordance with the guidelines. Manuscripts will be reviewed only if the author has paid the membership fee, annual fee, and review fee.

2. Deadlines for submission are as follows: Issue 1 – January 31; Issue 2 – May 31; Issue 3 – September 30. The deadline may be extended by notice from the Editorial Board.

3. At the time of submission, the submission form shall include the author’s affiliation, address, telephone number (including mobile), and email address.

4. In the case of multiple authors, the first author and co-authors shall be clearly indicated, along with their affiliations.

 Article 4. The structure of the manuscript shall follow the “Manuscript Preparation Guidelines” stipulated in these Regulations (Chapter 8 for Korean manuscripts, Chapter 10 for English manuscripts) and the submission format instructions.

 Article 5. Certificates of acceptance shall be issued only after the Editorial Board has rendered an “Accept” decision.

 Article 6. Authors are responsible for proofreading accepted manuscripts.

 Article 7. The length of the manuscript shall not exceed 20 pages in the journal’s format. Authors shall bear the cost of printing for any excess pages (e.g., KRW 10,000 per page).

 Article 8. Authors shall pay the prescribed publication fee upon acceptance of the manuscript.

 Article 9. Submitted manuscripts shall not be returned regardless of acceptance. Copyright of published papers shall be jointly held by the author and the Society. Reproduction of the paper in whole or in part in another publication shall require prior consent from both the author and the Society.

Chapter 8. Guidelines for Korean Manuscripts

 Article 1. Manuscripts shall be prepared using MS Word 2003 or later.

 Article 2. The page size shall be B5 with margins as follows: top – 24 mm, bottom – 20 mm, left/right – 20 mm, header – 12 mm, footer – 0 mm. Line spacing shall be fixed at 14.5 pt for the main text, 12.5 pt for the English abstract, and 10 pt for footnotes. Korean text shall use Batang font, English text shall use Times New Roman, and title formatting shall follow the sample manuscript format. Character spacing shall be 100% width, letter spacing narrowed to 0.1 pt.

 Article 3. Front Matter Requirements:

1. The title shall not exceed two lines where possible.

2. In listing multiple authors, the first author shall be placed above, followed by co-authors in alphabetical order by family name.

3. Abstracts shall be written in English, approximately 200 words in length.

4. Any research funding support shall be indicated in a footnote on the first page.

5. Keywords shall be provided in both English and Korean below the abstract.

 Article 4. Numbering, line spacing, and other details:

1. Headings and subheadings shall follow the numbering system: I. 1. 1) (1) ①

2. One blank line shall be inserted before each heading. For subheadings (e.g., (1)) and minor headings (e.g., ①), the main text shall follow immediately without a blank line.

3. The first line of each paragraph shall be indented (both Korean and English manuscripts).

4. Manuscripts shall follow the overall structure as prescribed in these guidelines.

1) Overall Structure of the Manuscript

[표 삽입]

2) Font and Paragraph Properties for Each Part of the Manuscript

[표 삽입]

 Article 5. References, tables, figures, and citations shall be formatted in accordance with the American Psychological Association (APA) style (see Chapter 9 for major formatting guidelines).

1. References shall be formatted with a hanging indent of three spaces. In the case of books, the place of publication and publisher must be indicated, and if not the first edition, the edition number shall be specified.

2. For Korean manuscripts, the number and title of tables/figures shall be placed at the center above the table/figure, with only the number in bold. For English manuscripts, “TABLE 3” or “FIGURE 3” shall be written entirely in uppercase, with the remaining title placed below the table/figure, capitalizing the first letter of each major word. In Korean, use forms such as “표 3” and “그림 5.” All numbers shall be Arabic numerals. In the text, refer to them as “as shown in Table/Figure 3” or “표/그림 5에서 보듯이.”

 Article 6. The romanization of author names in English shall follow the spelling determined by the author. Unless otherwise requested, author names below the title of an English manuscript shall be written in the “given name + family name” format (e.g., Gil-Dong Hong), while in the English abstract and table of contents, they shall be written in the “family name, given name” format (e.g., Hong, Gil-Dong).

 Article 7. Original titles of cited works shall be listed only in the References section and not in footnotes.

 Article 8. For the final revised manuscript accepted after peer review, the author’s name, affiliation, position, address (including postal code), telephone number (office or mobile), and e-mail address shall be written at the bottom left of the last page.

 Article 9. After the References section, the “Examples in,” “Applicable Languages,” and “Applicable Levels” shall be indicated in font size 9, left-aligned, and bold, as shown below:

Example:

Examples in: English

Applicable Languages: English

Applicable Levels: Elementary/Secondary/College/Higher

Chapter 9. Major Formatting Guidelines

The ESP Review of this Society basically follows the APA Style adopted by many journals in applied linguistics, including TESOL Quarterly. The following are examples of key points. For further details, refer to:

American Psychological Association. (2019). Publication manual of the American Psychological Association (7th ed.). Washington, DC: Author.

1. In-text Citations and Parenthetical References (Applies also to Korean manuscripts)

1) Quotation marks and source citation:

He stated, “The ‘placebo effect’ disappeared...when behaviors were studied in this manner” (Smith, 1982, p. 276).

Quotations are enclosed in double quotation marks (“ ”). Within a quotation, use single quotation marks (‘ ’) for another quotation or emphasis. Even if the sentence ends with the quotation, the period is placed after the closing parenthesis containing the reference information. Within the parentheses, separate the author, year, and page number(s) with commas, leaving one space after p. or pp. (for multiple pages) before the page number.

2) Page number only after quotation:

Smith (1982) found that “the ‘placebo effect’ disappeared when [his own and other’s] behaviors were studied in this manner” (p. 276).

3) Two authors:

In English text, connect with “and”; in Korean, connect with “과/와.” In parentheses, use “&.”

Example: Gardner and Lambert (1976) found that their previous study (Gardner & Lambert, 1972) could not…

In Korean: Gardner와 Lambert(1976)의 연구는 과거의 연구(Lambert & Gardner, 1972)보다…

4) Three to five authors:

At first mention, list all author names; thereafter, in English manuscripts, use “et al.”; in Korean manuscripts, use “등” or “외 4인.”

First mention: William, Jones, Smith, Bradner, and Torrington (1983) found that…

Second mention: William et al. (1983) studied the effect of…

5) Six or more authors:

From the first mention, in English manuscripts use “et al.”; in Korean manuscripts use “등” or “외 5인.” In the References list, write all names in full. (et al. is the abbreviation of the Latin et alii meaning “and others”; place a period after al. only, and do not italicize.)

6) Multiple works within parentheses:

List in alphabetical order, separated by semicolons. For works by the same author, arrange chronologically and separate years with commas.

Example: Oxford (1986, 1989, 1994) reported that many studies (Gosden, 1992; Hanania & Akhtar, 1985; Hopkins, 1987, 1988a, 1989; Tarone et al., 1981) used strategy training…

7) Authors with the same surname but different given names:

Use initials to avoid confusion, even if publication years differ. For Korean names, write the full name. Depending on the author’s preferred romanization, you may write initials before the surname (e.g., K. Kim for Kildong Kim, K.-D. Kim for Kil-Dong Kim).

Example: H. D. Brown (1993) and J. D. Brown (1994) agreed that…

2. References List Formatting (Applies also to Korean manuscripts)

The References list shall include all and only the works cited in the paper, arranged alphabetically by author’s surname. For Korean manuscripts including both Korean and English references, list Korean works first in Korean alphabetical order, followed by English works in alphabetical order. Format Korean references in accordance with English APA style.

If the manuscript is in English, romanize Korean author names and titles according to the Yale Romanization system, and provide an English translation in square brackets. (If an English title is already provided in the abstract of a previously published paper in the Society’s journal, that title may be used.)

Examples:

1. Journal article

Pavio, A. (1975). Perceptual comparisons through the mind’s eye. Memory & Cognition, 3, 635–647.

2. Book

Mehan, H. (1979). Learning lessons: Social organization in the classroom. Cambridge, MA: Harvard University Press.

3. Article or chapter in an edited book

Hunt, R. (1994). Speech genres, writing genres, school genres, and computer genres. In A. Freedman & P. Medway (Eds.), Learning and teaching genre (pp. 243–262). Portsmouth, NH: Boynton/Cook.

4. Magazine or newspaper article

Gardner, H. (1981, December). Do babies sing a universal song? Psychology Today, pp. 70–76.

5. Research report

Newport, E. L. (1975). Motherese: The speech of mothers to young children (Tech. Rep. No. 53). San Diego: University of California, Center for Human Information Processing.

6. Proceedings of meetings and symposia

Wells, C. G. (1984). Lexio-grammatical features of child language. In B. Meyer (Ed.), Proceedings of the Fourth International Symposium on Child Language (pp. 83–92). Vancouver, British Columbia, Canada: Mitchell Press.

7. Doctoral dissertations and master’s theses

Pendar, J. E. (1982). Undergraduate psychology majors: Factors influencing decisions. Dissertation Abstracts International, 42, 4370A–4371A.

8. Internet resources

Feenberg, A. (1999a). Distance learning: Promise or threat? Retrieved January 6, 2000, from http://www-rohan.sdsu.edu/faculty/feenberg/TELE3.HTML (For unpublished materials)

Feenberg, A. (1999b, September/October). No frills in the virtual classroom. Academie, 85(5). Retrieved February 20, 2001, from the World Wide Web: http://www.aaup.org/SO99Feen.html. (For published materials)

3. Table and Figure Format and Title Placement

The number and title of a table or figure shall be placed at the center above it. Only the table/figure number shall be in bold. In English, “TABLE 3,” “FIGURE 5,” etc. shall be written entirely in uppercase, with the remainder of the title placed below the table/figure, capitalizing the first letter of each major word. In Korean, use forms such as “표 3” and “그림 5.” All numbers shall be written in Arabic numerals. In the text, refer to them as “as shown in Table/Figure 3” or “표/그림 5에서 보듯이.”

Example:

TABLE 3

English Needs Analysis of Beauty Majors

FIGURE 5

Distribution of Response Types among Beauty Majors

Chapter 10. Guidelines for English Manuscripts

[영어 예시]

 ​Publication Regulations

Not applicable (Currently integrated and operated under the above “Korea ESP Society Manuscript Review Regulations”)